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Enterprise System Catalog

As required by SB 272.

System Vendor
System Product
Statement of Purpose
Data Categories
Department Custodian
Collection Frequency
Update Frequency
ESRI ArcGIS Mapping of relational geo-spatial data Geographic Information Systems GIS Analyst; Operations, Assistant Vector Ecologist; Laboratory Daily Daily
Microsoft Exchange Enterprise Electronic Mail E-mail System Information Technology Daily Daily
Accela Springbrook Accounting, AP, AR, Purchasing Financial Information System Finance Manager; Finance Department Daily As Needed
Microsoft Word Board of Trustee Meeting and Committee Agendas Agenda Management Administrative Assistant/Clerk of the Board; Executive As Needed As Needed
Cities Digital Laserfiche Document Imaging Repository Document Management Administrative Assistant/Clerk of the Board; Executive, Accounting Specialist; Finance, Data Specialist; Laboratory, Operations Clerk; Operations As Needed As Needed
Mitel Hosted VoIP Telephone System District-wide Telephone System Call Logs Information Technology Daily Daily
Intuit QuickBooks Legacy Financial Information Financial Information System Accounts Receivable, Accounts Payable; Finance Department As Needed As Needed
N/A; In-house Website District Website Web Postings, Documents, Calendars Public Outreach; Information Technology As Needed As Needed
Digital Map Products GovClarity Vector Control Operations Database Service Request, Inspection and treatment records IT Analyst; Information Technology Daily Daily
N/A; In-house SQL Database Vector Control Operations Database Service Request, Inspection and treatment records, Laboratory surveillance and collection, Door-to-Door campaign, RIFA Neighborhood Treatments IT Analyst; Information Technology Daily Daily
Google Google Sheets Service Request Call Logs Service Request Caller Information IT Analyst; Information Technology Daily Daily
Google Google Sheets/Form Public Records Request Database Requests for Public Records Administrative Assistant/Clerk of the Board; Executive As Needed As Needed
Microsoft Excel Laboratory Collection Databases, Pool Survey Databases Trapping, collections, and laboratory test results; Operations Pool Flyover Inspections GIS Analyst; Operations, Assistant Vector Ecologist; Laboratory Daily Daily
Microsoft Access Newsletter and Alerts Database Public Requests to be added to OCMVCD Newsletter and Alerts Mailing List IT Coordinator; Information Technology As Needed As Needed
iForm iForm Vector Control Data Collection Software Service Request, Inspection and treatment records; Reporting analysis, report generation IT Analyst; Information Technology Daily As Needed
N/A; In-house FileMaker Pro Board of Trustee and Laboratory Databases Collection of trustee information and attendance; Rodent collection and disease test results for laboratory Administrative Assistant/Clerk of the Board; Executive As Needed As Needed